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如何优化会议通知邮件:从错误示例到改进技巧

本网站 发布时间: 2025-08-19 22:44:55

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    本文通过对比错误示例与改进方法,讲解如何优化会议通知邮件的写作,从主题行、问候语、正文信息到结尾的表达,帮助学习者提升英语听力与商务邮件写作能力。

    To help us review what we've learned about an email announcing a meeting, we're going to look at a bad example of an email and see how it should be improved. Let's take a look at this email that Eric wrote to his team members. What is wrong with it? If you need more time, pause the video. The email was very informal and didn't give a lot of information, did it? So, let's see how we can improve it.

    First, let's fix the subject line to make it clearer and use the right format. Okay, now let's fix that greeting. It's not very professional. Using 'Hi everyone' would probably be better. Good, so what about the first mind? It doesn't really tell us anything useful about the meeting. So, let's include what the meeting is again and then add the date, time and location. Now, we could also be more specific about what we're going to talk about at the meeting.

    Okay, we should be clear about where the agenda is. Is it in the body of the email or is it attached? Let's say it's attached. Okay, we don't usually say 'check it' when we include an attachment. As long as we mention that it is attached, the reader will know to look for it. Actually, if we include the sentence asking if anyone wants to add anything, it will encourage the reader to open the attachment. So, let's do that.

    Finally, let's end the email with a friendly closing and a name rather than an initial just to make it a little more professional. So, there we are, a much better email.

部分单词释义

单词解释英文单词解释
  • agenda

    名词议事日程; 待议诸事项一览表; 日常工作事项; 议程( agendum的名词复数)

    1. (政治)议题
    You can refer to the political issues which are important at a particular time as an agenda.

    e.g. Does television set the agenda on foreign policy?...
    电视舆论对外交政策有影响吗?
    e.g. Many of the coalition members could have their own political agendas...
    许多联盟成员可能会有他们自己的政治议题。

    2. 议事日程
    An agenda is a list of the items that have to be discussed at a meeting.

    e.g. This is sure to be an item on the agenda next week...
    这一定会成为下星期议事日程上的一项议题。
    e.g. High on the agenda of tomorrow's meeting will be the turmoil in Japan.
    日本发生的骚乱将是明天会议的首要议题。

  • encourage

    及物动词促进; 支持; 鼓励,鼓舞; 鼓动

    1. 鼓励;激励
    If you encourage someone, you give them confidence, for example by letting them know that what they are doing is good and telling them that they should continue to do it.

    e.g. When things aren't going well, he encourages me, telling me not to give up.
    事情进展不顺的时候,他鼓励我说不要放弃。

    2. 使有希望;使有信心
    If someone is encouraged by something that happens, it gives them hope or confidence.

    e.g. Investors were encouraged by the news...
    那个消息给了投资者信心。
    e.g. Mr Blair said he had been encouraged by recent Irish statements about the issue.
    布莱尔先生说最近爱尔兰有关这一问题的申明使他看到了希望。

    encouraged
    We were very encouraged, after over 17,000 pictures were submitted...
    提交了17,000多张图片,这让我们信心大增。
    I am encouraged that more physicians are asking questions in these meetings and coming to workshops.
    让我欣慰的是,越来越多的医生在这些会议上提问并来参加研讨会。
  • professional

    形容词专业的; 职业的; 专业性的

    名词专业人士

    1. 职业的;专业的
    Professional means relating to a person's work, especially work that requires special training.

    e.g. His professional career started at Liverpool University.
    他的职业生涯是从利物浦大学开始的。

    professionally
    ...a professionally-qualified architect...
    一个具有专业从业资格的建筑师
    The opening months of 1987 were difficult, personally and professionally.
    无论从个人生活还是从工作上来说,1987年初的几个月都非常艰难。
  • informal

    形容词(语言) 非正式的; 口语体的; 不拘礼节的; 友好随便的

    1. (言辞或行为)非正式的,亲切随便的
    Informal speech or behaviour is relaxed and friendly rather than serious, very correct, or official.

    e.g. She is refreshingly informal...
    她不拘礼节,让人耳目一新。
    e.g. His friend was less good-looking, but a lot more informal and relaxed.
    他的朋友没那么英俊,却随意、放松得多。

    informally
    She was always there at half past eight, chatting informally to the children.
    她总是8点半到那里,和孩子们亲切地闲聊。
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