English Listening Tutorial: How to Reschedule a Meeting via Email

Let's quickly look at what happens if we actually decide to reschedule a meeting. Basically, we should send an email to all the people on the original invitation saying that the meeting time needs to be changed. We should give the reason for the change and, of course, the new time and any change in location. We then finish with a closing sentence, for example asking if anyone has any concerns or questions.

Keep the following two example emails and pay attention to the phrases in bold. Hi everyone. Unfortunately we need to reschedule Monday's team meeting so that Neil can attend. Looking at everyone's schedules, it seems that Wednesday at 3pm would work. We'll still meet in room 401. Let me know if you have any questions or concerns.

Unfortunately I'm going to have to postpone Monday's team meeting because Neil won't be able to make it. I've rescheduled it for the following Monday, May 9th. Same time, same place. I'm sorry for the inconvenience and short notice. Let me know if you have any questions or concerns.

So, let's review what we've covered in this lesson. You've learned how to respond by email to a meeting announcement with questions about the agenda. Then how to let the organizer of the meeting know that you can't attend. Finally, how to reschedule a meeting.