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Office Environment and Common Office Tools Explained

From online sources Posting Time: 2025-08-14 19:32:31

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    This article provides a detailed introduction to common office environments and tools, suitable for English beginners to practice listening and become familiar with everyday office scenarios and vocabulary.

    Practice listening for 15 minutes every day! This book selects 2-minute passages of moderate difficulty, suitable for beginners. Through the four stages of 'pre-listening—catching keywords—understanding sentence by sentence—overall retelling', learners can gradually understand over 90% of the content. Persistent practice leads to qualitative improvement in your English listening skills! Below is a selection from Qicai.com of listening content suitable for beginners and middle/high school students (beginner level).

    Some people work in an office. There are special tools that people in an office need to do their work. There is a computer in the office. There is a telephone. Most of the time the secretary answers the telephone. The secretary sits at a desk. The secretary has pens and pencils on the desk. The secretary writes on a notepad. Some other things that you would find in an office would include the following.

    A stapler to staple pages together. A photocopier to copy pages. A pencil sharpener to sharpen pencils. A water cooler where the employees could get a drink of water. A hole punch to make holes in sheets of paper. And liquid paper which is used to blank out errors on a page.

    Some offices have many employees in them. All of the employees have their own desks. Other offices just have one person at a desk. In some offices there is a secretary or a receptionist. And then there is the boss in another room.

    There are often many important papers in an office. Important papers can be called documents. You might have to sign a document or fill out a form in an office.

    Some offices have bookshelves filled with books. Books are filled with information that the people in the office need. You will have to visit an office sometime. Maybe it will be a doctor's office or a lawyer's office. There are many different types of offices.

Vocabulary Guide

Listening ComprehensionListening Comprehension
  • office

    noun

    1. a job in an organization

    e.g. he occupied a post in the treasury

    Synonym: positionpostberthspotbilletplacesituation

    2. the actions and activities assigned to or required or expected of a person or group

    e.g. the function of a teacher
    the government must do its part
    play its role

    Synonym: functionpartrole

    3. a religious rite or service prescribed by ecclesiastical authorities

    e.g. the offices of the mass

    4. place of business where professional or clerical duties are performed

    e.g. he rented an office in the new building

    Synonym: business office

    5. an administrative unit of government

    e.g. the Central Intelligence Agency
    the Census Bureau
    Office of Management and Budget
    Tennessee Valley Authority

    Synonym: agencyfederal agencygovernment agencybureauauthority

    6. professional or clerical workers in an office

    e.g. the whole office was late the morning of the blizzard

    Synonym: office staff

    7. (of a government or government official) holding an office means being in power

    e.g. being in office already gives a candidate a great advantage
    during his first year in office
    during his first year in power
    the power of the president

    Synonym: power

  • secretary

    noun

    1. a desk used for writing

    Synonym: writing tableescritoiresecretaire

    2. a person to whom a secret is entrusted

    Synonym: repository

    3. an assistant who handles correspondence and clerical work for a boss or an organization

    Synonym: secretarial assistant

    4. a person who is head of an administrative department of government

  • stapler

    noun

    1. a machine that inserts staples into sheets of paper in order to fasten them together

    Synonym: stapling machine

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  • employees
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